#To organise how to#
#To organise manual#
#To organise software#

Use the checklist in this conference planning ebook to help you find the right conference software for your event. And if it syncs with your chosen conference management software, even better. Avoid this by identifying a platform that will have you covered in the event of unexpected problems with your in-person plans. Too many conference organisers have faced the panicked last-minute changes from physical to virtual events. Plus, you can often save money in the long run by not paying for printing.Įven if you are planning a physical event you should look for a platform that provides virtual conferencing software. But we can’t stress enough how much time (and stress) it will save you. Most conference software will have a cost attached, and it may be significant. Good-quality conference management software to collect and review submissions, build your programme and register delegates is also an absolute must.

#To organise how to#

You’re all working hard on how to organise a conference, but when you can’t inhabit the same room, how do you ensure your team can share resources and collaborate? Free software like Slack for project messaging and Skype for group video calls can help you stop problems with communication from snowballing into issues that slow the organising process down.Īnd when it comes to managing the thousand-and-one tasks involved in organising a conference, software like Asana for project management and Trello for task management can help keep you motoring on.

#To organise manual#

It removes endless manual tasks, helps your whole team work collaboratively and will usually save you money in the long run. It should be as much a part of organising a conference as choosing a venue or dates. Online conference software isn’t an add-on. Use this event strategy template to help your team stay focused on what really matters. So, be sure to regularly survey and analyse the needs of your conference delegates (or association members). A modern-day event strategy is based on choosing an event format and venue that best suits your audience. What your audience wants is vital to the decision to go virtual, hybrid, or physical. In thinking about your conference, can you express what it is your delegates want and need from it? Do you understand what motivates your audience? Do you have a unifying idea for your event? Event spending is on the up as a growing number of organisations recognise the value that physical and virtual events bring both to their revenue and their brand.īeing clear from the start on what you hope to achieve by organising a conference will help you differentiate your event from the 200,000 other ones out there. The events market is busy – and has gotten busier with the radical changes we’ve seen in the past two years. Whether you’re organising a one-off academic congress or the 75th annual meeting of an esteemed association, your first step in organising your event is to outline what you’re hoping to achieve. And it’s always a good idea to leave some wiggle room around deadlines. You’ll need to budget enough time (and hands) to get everything done. Before you do anything else, consider each step, the resources you’ll need and the estimated workload. In considering how to organise your conference, you’ll need to first think through every significant milestone along the way. Let’s talk through the basics that’ll get you to that finish line in one piece.

So, before we jump into the nitty-gritty of how to organise a conference, pour yourself a cup of tea.

Organising a conference is a marathon, not a sprint. Plus, take advantage of a few handy templates. Looking to organise a conference in 2022? Follow this step-by-step guide.